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Author Guidelines

The Philippine Journal of Pathology (PJP) is an open-access, peer-reviewed, English language, medical and health science journal that is published continuously online and semi-annually in print by the Philippine Society of Pathologists, Inc. (PSP, Inc).  All manuscripts must be submitted through the PJP Official Website (Open Journal Systems) at http://philippinejournalofpathology.org. All other correspondences and other editorial matters should be sent via electronic mail to philippinepathologyjournal@gmail.com.  

Articles and any other material published in the PJP represent the work of the author(s) and do not reflect the opinions of the Editors or the Publisher. Articles that do not subscribe to the Instructions to Authors shall be promptly returned. You may want to download the Submission Checklist and the PJP Guide for Authors to guide you.

COVER LETTER

A cover letter must accompany each manuscript citing the complete title of the manuscript, the list of authors (complete names, position/designation and institutional affiliations), with one (1) author clearly designated as corresponding author, providing his/her complete institutional mailing address, institutional telephone/fax number, and work e-mail address. The PJP Cover Letter Template must be used.

PJP AUTHOR FORM

For submissions to the PJP to be accepted, all authors must read and sign the PJP Author Form consisting of: (1) the Authorship Certification, (2) the Author Declaration, (3) the Statement of Copyright Transfer, and (4) the Statement of Disclosure of Conflicts of Interest. The completely accomplished PJP Author Form shall be scanned and submitted along with the manuscript. No manuscript shall be received without the PJP Author Form.

GENERAL FORMATTING GUIDELINES

 

  • Authors must use the standard PJP templates for each type of manuscript.  These templates are aligned with the most current versions of the EQuaToR Network guidelines and checklists (http://equatornetwork.org).
  • The manuscript should be encoded on the template using Microsoft Word (2007 version or later version), single-spaced, 2.54 cm margins throughout, on A4 size paper.  Preferred fonts may include Century Gothic (template default), Times New Roman, or Arial.
  • The manuscript should be arranged in sequence as follows: (1) Title Page, (2) Abstract, (3) Text, (4) References, (5) Tables, and (6) Figures & Illustrations.
  • All the sheets of the manuscript should be labelled with the page number (in Hindu-Arabic Numerals) printed on the upper right corner.
  • References should pertain directly to the work being reported. Within the text, references should be indicated using Hindu-Arabic numerals in superscripts.

 

SPECIFIC FORMATTING GUIDELINES

Title and Authors

  • The title should be as concise as possible.
  • A running title (less than 50 characters) shall also be required. The running title is the abbreviated version of the title that will be placed in the header. The running title should capture the essence of the manuscript title.
  • The full name of the author(s) directly affiliated with the work should be included (First name, Middle initial and Last name). The order of authorship shall be the prerogative of the author(s).
  • There are 4 criteria for authorship (IMCJE recommendations). These are captured in the PJP Author Form.
    • Substantial contributions to the conception or design of the work; or the acquisition, analysis, or interpretation of data for the work; AND
    • Drafting the work or revising it critically for important intellectual content; AND
    • Final approval of the version to be published; AND
    • Agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
  • The highest educational attainment or title of the authors should be included as an attachment whenever appropriate (MD, PhD, et cetera).
  • Name and location of no more than one (1) institutional affiliation per author may be included.
  • If the paper has been presented in a scientific forum or convention, a note should be provided indicating the name of the forum or convention, location (country), and date of its presentation. 

Abstract

  • For manuscripts under the “Original Article” section: the abstract should contain no more than 300 words with a structured format consisting of the following standard headings: objective/s, methodology, results and conclusion.
  • For manuscripts under the “Feature Article,” “Review Article,” “Case Report,” “Brief Communications,” and “Autopsy Vault” sections: the abstract should be no more than 200 words and need not be structured.
  • Letters to the Editor and editorials do not require an abstract.

Keywords

At least three (3) keywords but no more than six (6), preferably using terms from the Medical Subject Headings (MeSH) list of Index Medicus, should be listed horizontally under the abstract for cross-indexing of the article.

Text

  • The text should be organized consecutively as follows: Introduction, Methodology, Results and Discussion, Conclusion (IMRaD format), followed by Disclosures, Acknowledgments and References.
  • All references, tables, figures and illustrations should be cited in the text, in numerical order.
  • All abbreviations should be spelled out once (the first time they are mentioned in the text) followed by the abbreviation enclosed in parentheses. The same abbreviation may then be used subsequently instead of the full names.
  • All measurements and weights should be in System International (SI) units.
  • Under Methodology, information should be provided on institutional review board/ethics committee approval or informed consent taking (if appropriate).
  • Acknowledgements to individuals/groups of persons, or institution/s who have contributed to the manuscript but did not qualify as authors based on the ICMJE criteria, should be included at the end of the text just before the references. Grants and subsidies from government or private institutions should also be acknowledged.

References

  • References in the text should be identified by Hindu-Arabic Numerals in superscript on the same line as the preceding sentence.
  • References should be numbered consecutively in the order by which they are mentioned in the text.  They should not be alphabetized.
  • All references should provide inclusive page numbers.
  • Journal abbreviations should conform to those used in PubMed.
  • A maximum of six authors per article can be cited; beyond that, name the first three and add “et al.”
  • The style/punctuation approved by PJP conforms to that recommended by the International Committee of Medical Journal Editors (ICMJE) available at http://www.icmje.org. Examples are shown below:
One to Six Authors

Krause RM. The origin of plagues: old and new. Science. 1992;257:1073-1078. 

Mokdad AH, Bowman BA, Ford ES, Vinicor F, Marks JS, Koplan JP. The continuing epidemics of obesity and diabetes in the US. JAMA. 2001;286(10):1195-1200.

More than Six Authors

Rhynes VK, McDonald JC, Gelder FB, et al. Soluble HLA class I in the serum of transplant recipients. Ann Surg. 1993; 217 (5): 485–9.

Authors Representing a Group

Moher D, Schulz KF, Altman D; for the CONSORT Group. The CONSORT statement: revised recommendations for improving the quality of reports of parallel-group randomized trials. JAMA. 2001;285(15):1987-1991.

Book

Byrne, DW. Publishing your medical research paper: What they don't teach in medical school. Baltimore: Williams & Wilkins, 1998.

World Wide Web

Barry JM. The site of origin of the 1918 influenza pandemic and its public health implications. [Commentary].  JTranslational Med. January 20, 2004;2(3):1-4. http://www.translational-medicine.com/content/2/1/3. Accessed  November 18, 2005.


Tables

  • Cite all tables consecutively in the text and number them accordingly.
  • Create tables preferably using Microsoft Excel with one table per worksheet.
  • Tables should not be saved as image files.
  • The content of tables should include a table number (Hindu-Arabic) and title in capital letters above the table.
  • Place explanatory notes and legends, as well as definitions of abbreviations used below the table. For legends, use small letters (i.e., a, b, c, d).
  • Each table must be self-explanatory, being a supplement rather than a duplicate of information in the text.
  • Up to a maximum of five (5) tables are allowed.

Figures and Graphs

  • Figures or graphs should be identified by Hindu-Arabic Numeral/s with titles and explanations underneath.
  • The numbers should correspond to the order in which the figures/
  • Figures & graphs should not be saved as image files. For illustrations and photographs, see next section.
  • Provide a title and brief caption for each figure or graph. Caption should not be longer than 15-20 words.
  • All identifying data of the subject/s or patient/s under study such as name or case numbers, should be removed.
  • Up to a maximum of five (5) figures and graphs are allowed.

Illustrations and Photographs

  • Where appropriate, all illustrations/photographic images should be at least 800 x 600 dpi and submitted as image files (preferably as .png, .jpeg or .gif files).
  • For photomicrographs, the stain used (e.g. H & E) and magnification (e.g. X400) should be included in the description.
  • Computer-generated illustrations which are not suited for reproduction should be professionally redrawn or printed on good quality laser printers. Photocopies are not acceptable.
  • All letterings for illustration should be of adequate size to be readable even after size reduction.
  • Place explanatory notes and legends, as well as definitions of abbreviations used below the illustration/photograph.
  • Up to a maximum of five (5) illustrations/ photographs are allowed.

N.B.: For tables, figures, graphs, illustrations and photographs that have been previously published in another journal or book, a note must be placed under the specific item stating that such has been adapted or lifted from the original publication. This should also be referenced in the References portion.

EDITORIAL PROCESS

  • The Editorial Coordinator shall review each submission to check if it has met aforementioned criteria and provide feedback to the author within 24 hours.
  • Once complete submission is acknowledged, the manuscript undergoes Editorial Board Deliberation to decide whether it shall be considered or not for publication in the journal. Within five (5) working days, authors shall be notified through e-mail that their manuscript either (a) has been sent to referees for peer-review or (b) has been declined without review. 
  • The PJP implements a strict double blind peer review policy.  For manuscripts that are reviewed, authors can expect a decision within ten (10) working days from editorial deliberation.  There may be instances when decisions can take longer: in such cases, the Editorial Coordinator shall inform the authors.  
  • The editorial decision for manuscripts shall be one of the following: (a) acceptance without further revision, (b) acceptance with minor revisions, (c) major manuscript revision and resubmission, or (d) non-acceptance.
  • Accepted manuscripts are subject to editorial modifications to bring them in conformity with the style of the journal. Copyediting and layout shall take five (5) working days, after which the manuscript is published online.
  • All online articles from the last six (6) months shall be collated and published in print as a full issue.

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. Instructions to Authors

    Review the manuscript submission guidelines.

  2. Cover Letter

    • Include cover letter as an attachment;
    • Indicate in the letter the complete title of the work;
    • Indicate all the authors (complete names and affiliations); and
    • Indicate in the letter the corresponding author and provide complete contact information (institutional mailing address, work telephone, fax number, and work e-mail address).
  3. Author Form

    • Ensure all authors have qualified as authors based on ICMJE authorship criteria;
    • Ensure all authors have read and agreed to the Certification;
    • Ensure all authors have read and provided disclosure of conflicts of interest; and
    • Submit a scanned copy of the fully accomplished form.
  4. Patient Consent Form

    • Submit a scanned copy of the fully accomplished form (if indicated); and
    • If all attempts have been made and consent form is not signed, state so in the Cover Letter.
  5. Title Page

    • Full names of the authors directly affiliated with the work (First name and Last name), highest educational attainment;
    • Name and location of not more than 1 institutional affiliation per author; and
    • If presented in a scientific forum or conference, provide a footnote indicating the name, location and date of presentation.
  6. Abstract

    • Provide an abstract conforming with the format;
    • Structured for Original Articles, Review Articles: Objective/s, Methodology, Results, Conclusion;
    • Unstructured for Case Reports and Feature Articles; and
    • Do not place cross references within the abstract.
  7. Keywords

    Provide 3-6 keywords (listed in MeSH)

  8. Content

    • Provide text/content in IMRAD format (Introduction, Methodology, Results and Discussion, Conclusion);
    • Make sure all abbreviations are spelled out once (the first time they are mentioned in the text) followed by the abbreviation enclosed in parentheses; the same abbreviation may then be used subsequently;
    • Make sure all measurements and weights are in SI units;
    • If appropriate, provide information on institutional review board/ethics review committee approval;
    • Disclosure of statement of conflicts of interest; and
    • Acknowledgements to individuals/groups of persons, or institution/s should be included at the end of the text just before the references; grants and subsidies from government or private institutions should also be acknowledged.
  9. References

    • All references should be cited in the text, in numerical order. Use Arabic numerals; and
    • Ensure all references follow the prescribed format.
  10. Tables, Figures, Illustrations and Photographs

    • All tables, figures, illustrations and photographs should be cited in the text, in numerical order per type;
    • Provide separate files for tables, figures and illustrations;
    • Provide a title and legend (if appropriate) for each table;
    • Provide a title, legend (if appropriate), and caption for each figure and illustration (caption should be no longer than 15-20 words); and
    • If table, figure, or illustration is adapted, state so and include the reference.
 

Copyright Notice

Creative Commons License
The Philippine Journal of Pathology is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.  Based on works made open access at http://philippinejournalofpathology.org

 

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